Privacy Policy for Kalpvruksh InboxPilot

Last Updated: August 29, 2025

Welcome to Kalpvruksh InboxPilot ("we," "us," "our"). Your privacy is critically important to us. This Privacy Policy outlines how we collect, use, protect, and handle your personal information when you use our AI-powered email automation service (the "Service").

By using our Service, you agree to the collection and use of information in accordance with this policy.

To provide and improve our Service, we collect the following types of information:

• Account Information: When you register for an account, we collect personal information such as your name, email address, and payment information. This is used for account management, billing, and communication.
• User-Provided Content: We process the content you provide to our Service, including email prompts, templates, and the text you ask our AI to generate. This content is used solely to provide the Service to you.
• Gmail Integration Data (via Google OAuth): When you connect your Gmail account, we use Google's secure OAuth protocol to access your account. We do not store your Google password. We request permission to:
  • Send emails on your behalf: This is the core function of our Service. We only send emails that you explicitly command us to send.
  • Read email content (limited): Our AI may analyze the content of email threads to provide context for generating relevant replies. This data is processed in real-time and is not permanently stored on our servers.
• Usage Data: We automatically collect information about how you interact with our Service, such as feature usage, click patterns, and session duration. This helps us improve our product and user experience.
• Cookies and Tracking Technologies: We use cookies to maintain your session, remember your preferences (like your last selected "mode"), and gather anonymous analytics to understand how our Service is used.

• To Provide and Maintain the Service: To operate the chatbot, generate email drafts, send emails through your connected Gmail account, and log your activity for your personal history view.
• To Improve and Personalize the Service: To understand user behavior, troubleshoot issues, and develop new features.
• To Manage Your Account: To handle billing, send service-related announcements (like privacy policy updates), and provide customer support.
• For Security and Fraud Prevention: To protect our Service and our users from malicious activity.

We do not sell your personal information. We only share your data with trusted third-party service providers under strict confidentiality agreements for the following purposes:

• AI Processing (OpenAI): The prompts and content you submit are sent to OpenAI's API to generate email drafts. OpenAI has its own strict privacy and security policies.
• Payment Processing (Razorpay/Cashfree): Your payment information is handled securely by our payment processors to manage subscriptions.
• Cloud Hosting (e.g., DigitalOcean, Vercel): Our application and your data are stored on secure cloud infrastructure.

We will only disclose your personal information if required by law or in response to valid requests by public authorities.

• Encryption: All data is encrypted in transit (using SSL/TLS) and at rest.
• Secure Authentication: We use Google's secure OAuth 2.0 protocol for Gmail integration, ensuring we never see or store your password.
• Access Controls: We limit access to your personal data to authorized personnel only.

• Access and Update: You can review and update your account information at any time through your user profile settings.
• Data Deletion: You can request the deletion of your account and all associated data by contacting us. We will process your request in accordance with applicable laws.
• Gmail Integration: You can revoke our access to your Gmail account at any time through your Google Account security settings. Doing so will limit the functionality of our Service.
• Opt-Out of Marketing Communications: You can unsubscribe from any marketing emails by clicking the "unsubscribe" link at the bottom of the email.

We retain your personal data only for as long as necessary to provide you with the Service and as required by our legal obligations. Email history and templates are retained for your use until you choose to delete them or close your account.

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

We may update this Privacy Policy from time to time. We will notify you of any significant changes by email or through a notice on our website. We encourage you to review this policy periodically.

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Email: kalpvruksh.email.ai@gmail.com
Website: kalp-vruksh.in

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